Give the order one owner
Choose one person to collect decisions from coaches, parents, and program staff. That person does not need to make every decision, but they should maintain the current version of the roster and artwork approval. Multiple competing spreadsheets make even a straightforward order harder to manage.
Build the roster before the final quote
- Team or division name and a contact person.
- Each player’s jersey number and exact name spelling.
- Sizes for each garment, using the correct style chart.
- Required quantities, including any agreed spare pieces.
- Delivery destination and the date the uniforms must be ready to use.
Separate design approval from size approval
A coach may approve the colors while parents are still confirming measurements. Track those as separate decisions, then bring them together before production is authorized. Ask anyone reviewing the artwork to check logos, spelling, number placement, and the complete front-and-back design.
Budget for the complete program
Compare the total order scope, including jerseys, shorts or pants, warmups, decoration, and shipping. Request bulk pricing for the actual quantity. A low headline price is difficult to compare if one quote includes fewer pieces or different specifications.
Work backward from the first game
Allow time for artwork, fit checks, roster changes, production, and delivery. Tell Veloce your real first-use date at the beginning and ask for an order-specific schedule. Keep a little room between arrival and the first event so your staff can sort and distribute the uniforms.